Privacy Policy.
At The Hodge Foundation, we respect your privacy and understand the importance of keeping your personal information safe and confidential.
This Privacy Policy explains what information we collect, why we collect it, how we use it, and how we protect it in accordance with the Privacy Act 2020 (New Zealand).
What Information We Collect
We may collect personal information such as:
• Your name and contact details
• Information provided through enquiries, applications, or donations
• Financial information or supporting documents related to applications
• Website usage information
For some applications, we may also request confidential documents to help us assess support fairly and responsibly. This may include:
• Bank statements
• Identification documents
• Proof of income or employment
• Other supporting financial information
We only collect information that is reasonably necessary for the services and support we provide.
How We Use Information
We use personal information to:
• Assess and manage applications
• Process donations
• Communicate with you
• Provide support and services
• Meet legal and financial obligations
• Improve our website and operations
Your information will only be used for the purpose it was collected for or where required by law.
Verification of Information
Where necessary, we may verify information provided as part of an application. This may include contacting employers, referees, or other relevant parties to confirm details provided to us.
Keeping Information Safe
We take reasonable steps to protect personal information from loss, misuse, unauthorised access, or disclosure.
Sensitive documents and application information are stored securely and access is limited to authorised individuals only.
How Long We Keep Information
• Unsuccessful applications are securely retained for up to 90 days before being deleted or destroyed.
• Approved loan or support records may be retained for up to 7 years to meet legal, financial, and auditing obligations.
Sharing Information
We do not sell personal information.
Information may only be shared where necessary with trusted service providers, professional advisers, or where required by law.
Your Rights
You have the right to request access to the personal information we hold about you and to request corrections if needed.
Website Use
Our website may use cookies or basic analytics to help improve user experience and website performance.
Changes to This Policy
We may update this policy from time to time. The latest version will always be available on our website.
Contact Us
If you have any questions about this Privacy Policy or your personal information, please contact us.
The Hodge Foundation
hello@thehodgefoundation.org.nz
www.thehodgefoundation.org.nz
021 448 047